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Privacy Policy

Data Protection

Data Protection We will comply with the General Data Protection Regulations and the Data Protection Act 2018 as amended by the Data Protection, Privacy and Electronic Communications (Amendments etc.) (EU Exit) Regulations 2020 which merge the previous requirements of the Data Protection Act with the requirements of the General Data Protection Regulation ((EU) 2016/679) when dealing with your personal data. GDPR provides that: Personal data only includes information relating to natural persons who:

1. can be identified or who are identifiable, directly from the information in question; or

2. who can be indirectly identified from that information in combination with other information.

This will include but is not limited to a name, identification number, location data and an online identifier.

When providing accountancy services we will usually be acting as a controller under the regulations. We will be controllers as we will make decisions about processing activities when providing the agreed service to you.

We may act as a processor when providing certain services such as payroll. In this case you would be the controller and we would act on your instructions. We ensure that we comply with the principles as set out in the GDPR (for more information see www.ico.org.uk) when collecting and processing data. These principles are:

1. Lawfulness, fairness and transparency

2. Purpose limitation

3. Data minimisation

4. Accuracy

5. Storage limitation

6. Integrity and confidentiality

7. Accountability Confidentiality

Confidentiality

Communication

In accordance with our code of ethics all communication between us is confidential. Information will not be disclosed unless authorised by you or where required by law or regulation. All staff working on your affairs will be bound by our client confidentiality and security terms and policies. Subcontractors working on your affairs will be bound by our client confidentiality and security terms and policies. All staff and subcontractors working on your affairs will be bound by our client confidentiality.

Communication We will communicate with you and any agreed third party by a secure method as agreed. If you have provided us with your email address, we shall accept that as your authorisation to communicate with you by email, unless you withdraw that authorisation. Where you have agreed to receive electronic communications you acknowledge:

1. Although we take all reasonable care there is a risk of non-receipt, delays, misdirection or interception by a third party

2. Although we use up to date virus protection software to reduce the risk you are responsible for virus checking any emails and attachments

3. However careful parties are there is a risk associated with electronic communication which you accept in return for speed and efficiency. In order to ensure that communication is effective you are required to notify us promptly of any change of postal or email address

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